To start the creation process, click on the plus symbol in the top right of the menu bar and then on the "Create conference" tile. On wechange.de, conferences can only be created after prior booking/request. After booking your conference, you will be directed directly to the configuration page, where you can make all the basic settings for your event. In addition to the basic settings, you can also fill the conference microsite directly from here, but this is also possible afterwards (including editing the conference settings).
conference name
The conference name is mandatory and is visible to all participants within the conference and to outsiders via the microsite. Think of a short, concise title that describes your conference as well as possible.
conference start and end times
The start and end times of your meeting will be displayed on the microsite and will be the basis for reminder emails if you have created any.
type of application to participate
Here you can specify whether those interested in the conference have to fill out an application form, which you can create in advance. If you do not want a separate application form, then do not select this field. You can also set up the conference so that every portal user can take part in the conference. (As this can lead to unexpectedly large groups spontaneously attending your meeting, we only recommend this in certain cases)
Display in project or group calendars (optional)
If the conference is relevant for certain groups or projects, you can specify them here. The conference will then appear in the calendars of the relevant groups and projects (e.g. it would be conceivable to advertise a conference for which you are still looking for many participants in a specific group in which interested people have organized themselves or should organize themselves)
Description and information
The description of the conference is essential for the external presentation, so that interested parties can understand the content directly. Therefore, you should design it carefully and provide all the necessary information about your event. The description editor is based on the Markdown markup language, which you will use very intuitively once you have understood it. You can find information about this, for example, here.
contact information (optional)
How can you contact those responsible for the conference? In this field you can enter links as well as information such as address, telephone number, social media, etc. Attention: This information can be read by outsiders. The Markdown syntax also works here if you want to highlight something in particular, for example.
conference color (optional)
You can easily specify the primary color of your conference in hex format. Wikipedia For example, you can find some colors in hex format, alternatively you can simply search for “color picker” in a search engine and have your desired color converted.
Icon (optional)
The icon is the logo of your conference and is displayed to interested parties on the microsite and in search.
banner image (optional)
The banner will appear above the group name on the microsite, so it's best to choose a very wide format so that none of it is cut off (1140 x 240 pixels).
website (optional)
Does your conference also have its own website or would you like to link to a website where the event is announced? Then you can add a link to it here, which will be displayed on the microsite.
Relevant topics and keywords (optional)
Here you indicate which social issues will play a role during your event so that people who are interested in certain topics can find the conference more easily in searches and get an immediate idea of the content. Keywords can be used to narrow down the topic area even more precisely. Both are displayed on the microsite.
place or address (optional)
If a specific location can be assigned to the conference (e.g. you are streaming from Berlin), it can be entered here and will appear on the microsite.
Vrelated projects/groups (optional)
You may want to refer to friendly projects or groups that offer offers on the same topic, or even to your own. These will then be displayed on the microsite.
visibility
Make your conference publicly visible or only for certain groups of people.
Clicking on "Save" now creates the event. If you want, you can also create the microsite for the conference beforehand by scrolling up to the top of the form and clicking on the Microsite tab. However, you can also do this afterwards! Next, you should create rooms for the conference.